AdmitOps handles the work that eats your counsellors' week — assessment reports, document collection, application filing, offer tracking and visa milestones. Your students get a portal under your brand. You get your time back.
WORKS WITH THE TOOLS YOU ALREADY USE
Illustrative workflow estimates based on typical manual processes, not audited client benchmarks. We replace them with your own baseline during discovery.
Group chats, shared spreadsheets and a generic CRM were survivable when students waited a week for a reply and visa rules changed once a year. Neither of those is true now.
Students expect an answer in minutes, in their own language, at 11pm. Reply the next morning and they have already booked a call with someone else.
Your best people spend their day chasing transcripts, retyping the same details into portal after portal, and reconstructing where each case stands.
Visa policy shifts and changing commission terms mean the money you actually collect matters more than the enrolments you book.
The UK Agent Quality Framework raised the bar. University partners increasingly expect agencies to organise evidence behind their policies and controls.
Everything else on the market is a sales pipeline with an education label on it. These four capabilities exist because they were built for this workflow specifically.
Vision AI reads passports, transcripts and IELTS certificates, then populates the application form fields for you. A four-point validation check catches name mismatches, expired documents and unreadable scans before anything is submitted.
Grades mapped to UK equivalences, a Reach / Match / Safe shortlist with an acceptance probability per university, visa timeline, IHS cost and matched scholarships — as a branded PDF under your agency name. Your counsellor reviews and releases it.
Before a visa application goes in, AdmitOps scans the full profile and flags the weak points — bank statement short of the threshold, unexplained study gap, thin travel history — with a specific fix list for the counsellor to work through.
Founder IQ turns your operational history into a single daily brief: leads in, applications out, offers received, cases stuck and intake forecasts. See Founder IQ →
Nine workflow stages, one student record — from the first enquiry through to the commission Founder IQ reconciles on the other side.
Every "any update?" message is a status call you shouldn't have to take. The Student Hub shows each student their profile score, pipeline stage, document checklist, offers and visa milestones from configured workflow updates — with your logo on it, not ours.
The National Code of Ethical Practice for Education Agents sets five standards UK-facing agencies are expected to meet. Most agencies say they follow it. Very few can produce evidence when a university partner asks.
AdmitOps maps 30 configurable operational checks to the Code, surfaces potential evidence gaps, and prepares a quarterly self-assessment plus partner-specific evidence packs. It supports your process; it does not certify compliance.
How AQF evidence workflows work →Move the dials to match your numbers. This is a model, not a quote — but the assumptions behind it are stated plainly below.
All five modules on every plan, from day one. A flat monthly fee however many students you process, plus a single set-up fee that covers migration and training. No commission share, no feature gates, no annual lock-in.
Every plan includes all five modules. The one-time set-up fee covers onboarding, data migration and training — and we waive it for agencies that sign up on the day of their demo. Annual billing saves 20%.
Every module runs on the same student record, so nothing is re-entered when you switch one on. AdmitOps, the Student Hub, Market IQ, Founder IQ and Settle IQ are all live in the platform today.
The admissions operations engine — AI assessments, DocuFill, visa tracking and AQF compliance monitoring.
White-labelled student portal under your brand — progress tracking, document uploads, messages and visa milestones.
Omnichannel lead capture, multilingual nurture and funnel analytics — built first for the India and Pakistan corridors.
Real-time pipeline KPIs, commission tracking, counsellor performance and the daily 08:00 Founder Brief.
Post-enrolment services — accommodation, banking, work rights, wellbeing check-ins and alumni referrals with affiliate revenue.
You are handing us passports, bank statements, academic records and visa declarations. Securing that is the floor, not a feature.
Compliance isn't a page in a contract here. Consent is checked before any outbound message goes out, document handling is logged, and every AI-generated recommendation is sampled for accuracy before it reaches a student.
Agency records are logically isolated and every request is checked against scoped tenant access controls.
Suppression lists and opt-out handling are enforced at the send layer, in line with GDPR and PECR.
No assessment report reaches a student until a counsellor has reviewed and released it. The AI never publishes directly.
AI outputs are sampled weekly for accuracy and brand safety, with a quality score you can inspect.
Book a 30-minute demo using our demo data or a redacted case you are authorised to share. We'll map where your hours are going and outline a practical implementation plan.