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AdmitOps

THE ADMISSIONS OPERATIONS ENGINE

From the moment a qualified student lands in your inbox, AdmitOps supports the work: assessment generation, document reading and validation, application preparation, offer capture and visa milestone tracking, with configured updates reflected in the Student Hub.

Book a demo → See pricing
WHAT CHANGES IN WEEK ONE
✦
3–4 hours → 4 minutes per assessment
A complete personalised report — shortlist, acceptance probabilities, visa timeline, IHS cost, scholarships — before your counsellor finishes their coffee.
📁
45 minutes → 2 minutes per document set
DocuFill reads passports, transcripts and IELTS certificates, then fills the form fields. Four-point validation catches mismatches before submission.
🛂
Visa risk flagged before you submit
A pre-submission scan surfaces every weak point with a specific fix list. No other product in this market does this.
📱
Status calls stop
Students see their own pipeline, documents and visa milestones in a portal branded as yours.
How a student moves through

Every lead gets scored
before it costs you anything.

A lead arrives, gets asked a handful of qualifying questions, and is scored out of 100 on corridor fit, grades, budget, visa position and intake. Only leads above your threshold trigger a full assessment. Everything below goes to nurture and can re-qualify later.

Default qualification threshold: 60 / 100. Configurable per agency in settings — raise it if your counsellors are stretched, lower it if you want wider coverage.
Step 01
Lead captured

Arrives from your website form, WhatsApp, Instagram, Facebook or email. A student record is created and four to seven qualifying questions are asked automatically.

Step 02
Scored and routed

Scored 0–100 on corridor, grades, budget, visa status and intake. Above threshold goes to assessment. Below goes to a nurture sequence that re-qualifies later.

Step 03
Assessment generated

A full personalised report in four minutes: shortlist with acceptance probability, visa timeline, IHS cost, financial overview and matched scholarships. Your counsellor reviews and releases it.

Step 04
Operations run

Documents collected and validated, portals pre-populated, offers captured from your inbox, visa milestones tracked, SOP scaffolded. All mirrored to the Student Hub.

Step 05
Enrolled

Offer accepted, CAS issued, visa granted, enrolment confirmed. Commission logged against the record and chased until it clears.

AGGREGATOR PORTALS
Full auto-submit

StudyPortals, Apply.ac and Uni Direct accept API submissions. DocuFill pre-populates and submits. Zero counsellor time.

DIRECT UNIVERSITY PORTALS
Pre-filled, you submit

Every field populated from verified documents. Your counsellor does a final review and clicks submit. 45 minutes becomes 3.

CONTROLLED SUBMISSION PORTALS
Counsellor submits — always

Where portal terms or technical access require manual submission, AdmitOps prepares supported fields and leaves the final review and submit action with your counsellor.

Everything included

Eleven jobs AdmitOps does
so your counsellors don't.

Each one replaces a specific, repetitive piece of work. Click any row to see exactly what it does.

Generates a complete personalised admissions report in about four minutes. Scores the profile across four dimensions, gives an acceptance probability per university ("87% at Wolverhampton, 62% at Manchester"), builds a Reach / Match / Safe shortlist, lays out the visa timeline and IHS cost, summarises the financial position, and outputs a branded PDF under your agency name. Runs only on leads that clear your qualification threshold, so you are never paying to assess a tyre-kicker.
Builds a personalised document checklist per student and chases missing items over WhatsApp. Vision AI reads passports, transcripts and IELTS certificates, then auto-populates application form fields. Four-point validation runs on every upload: does the document type match what was asked for, does the identity match the student record, is it still valid, and is the scan legible. Failures come back with a specific reason the student can act on without calling you.
Routes each qualified student to the right counsellor by country, language, programme and current caseload. Books directly into Google Calendar with a Zoom or Meet link. Before every call, the counsellor receives a full brief — assessment report, interaction history, outstanding documents — so nobody arrives cold.
Pre-populates supported application fields from verified documents. Where an approved API permits submission, the configured workflow can use it; where portal terms or access require a human action, your counsellor reviews and submits. Application deadlines remain tracked from record creation.
Monitors your agency inbox for university offer letters. Extracts the conditions, deposit amount, payment deadline and whether the offer is conditional or unconditional. Updates the student record and the Student Hub automatically. Your counsellor gets an instant alert; the student sees the offer in their portal within seconds, with the conditions laid out in plain English.
Matches each student profile against a scholarship database by nationality, subject area, grade band and target university. Eligible awards surface directly inside the assessment report and in the student's portal, sorted by deadline urgency so the time-critical ones come first. Your counsellor can add institutional scholarships manually and they appear flagged as advisor-added.
Asks the student structured questions, then builds the SOP framework and key talking points. The counsellor reviews, adds section-level guidance, and the student writes it in their own voice. We deliberately do not generate submittable personal statements — universities are getting better at spotting them, and it is not a risk worth taking with your reputation.
Tracks the full UK student visa process: CAS issued, TB test, the 28-day funds seasoning countdown with a live progress bar, biometrics, application submitted, decision. Automated WhatsApp reminders fire at each step. Some milestones update themselves from monitored email; others need student confirmation, which syncs straight back to the counsellor.
Before the visa application is submitted, AdmitOps scans the complete profile and flags every weak point — bank balance short of the maintenance threshold, unexplained academic gap, thin travel history, inconsistent sponsor documentation — with a specific fix list for the counsellor. Saves students a wasted visa fee and saves you the reputational damage of a refusal you could have predicted.
Handles ongoing operational questions from students you already have — document status, visa stage, where they sit in the pipeline — using live data from their record. Students get an accurate answer at 11pm without waiting for a counsellor. Anything the system is not confident about is escalated rather than guessed at.
Tracks every university application deadline, scholarship cutoff, visa appointment window and intake date across all active students, and fires reminders to both the student and the counsellor. This is the single most common and most expensive operational failure in agency work, and it stops being possible.
Where the hours go

The same student.
Two very different weeks.

Per student, from first enquiry to visa submission. Based on the manual workflow we see in most agencies.

Task Manual today With AdmitOps Who still decides
First response to enquiry2–24 hrs45 secondsAutomatic, then counsellor
Profile assessment and shortlist3–4 hrs4 minutesCounsellor reviews and releases
Document collection and chasing4–6 hrs~30 minutesCounsellor on exceptions only
Document validation45 min / set2 minutesCounsellor on flagged items
Application form filling (per university)45 min3 minutesCounsellor submits
SOP drafting and review2 hrs20 minutesStudent writes, counsellor edits
Offer tracking and logging30 min / offerAutomaticCounsellor advises on decision
Visa milestone chasing3–4 hrsAutomaticCounsellor on risk flags
Status update calls and messages2–3 hrsNear zeroStudent self-serves in the Hub
Total per student≈ 22 hours≈ 3.5 hoursThe judgement you're paid for

Figures are modelled from typical agency workflows, not measured across a client base — we are pre-launch and won't pretend otherwise. We'll build the same table against your actual process during the demo.

The rest of the platform

AdmitOps is one of four modules
in the same sidebar.

Every module reads and writes the same student record, so a lead captured in Market IQ becomes an AdmitOps case without re-keying, and the enrolment that follows lands in the Founder IQ commission ledger on its own.

AdmitOps
You are here
  • Report IQ
  • DocuFill
  • Scholarship Finder
  • Appointments
  • Application Tracker
  • Deadlines Autopilot
  • Offer Letter Tracker
  • Visa Autofill
  • Visa Risk Assessor
  • SOP Studio
Market IQ
Before the counsellor
  • Lead Finder
  • Campaigns
  • Lead Capture
  • Referrals
Market IQ →
Founder IQ
Running the agency
  • AQF Compliance
  • Analytics
  • CommissionIQ
  • Forecasting
Founder IQ →
Settle IQ
After the offer
  • Academic Support
  • Interview Preparation
  • Accommodation Finder
  • Forex, Banking & Insurance
  • Career & Work Rights
  • Wellbeing Check-ins
  • Alumni Engagement
Settle IQ →

Dashboard, Inbox and Students sit above the four sections and are always available. What each agency actually sees is configurable, so your sidebar may show a subset of this.

Being straight with you

What AdmitOps deliberately doesn't do

It doesn't write personal statements

It builds the structure and prompts. The student writes it and your counsellor edits. Submitting AI-written SOPs is a reputational risk we won't build for you.

It keeps controlled submissions human

Where a third-party portal's terms or available integration require manual submission, AdmitOps prepares the record and leaves the final review and submit action with your counsellor.

It doesn't release advice unsupervised

No assessment report reaches a student until a counsellor reviews and releases it. The AI drafts; a human signs off. That gate is not configurable.

It doesn't replace your counsellors

Our illustrative workflow model targets a substantial reduction in repetitive administration so the same team can spend more time advising students. Actual savings depend on your current process.

See it run on
demo data or a redacted case.

Use our demo data or a redacted case you are authorised to share. We'll generate the assessment, demonstrate DocuFill and walk through the visa risk scan without asking you to email sensitive student documents.

Book a demo → See pricing